Office Manager & HR Coordinator

We are seeking a highly organized and dependable Office Manager & HR Coordinator to oversee the day-to-day administrative, human resources, and financial operations of our growing small business. This role is responsible for supporting employees, managing office operations, coordinating HR functions, processing accounting activities, and ensuring smooth business operations across multiple areas.

The ideal candidate is a self-starter with strong Microsoft 365 skills who enjoys working in a fast-paced environment and taking ownership of a wide variety of responsibilities. Utility industry experience is a plus.

Key Responsibilities

Human Resources

• Coordinate employee onboarding and orientation.

• Administer employee benefits, enrollment, and changes.

• Maintain employee records and personnel files.

• Assist with recruiting, job offers, and compliance tracking as needed.

• Develop and maintain HR policies and procedures.

• Coordinate employee relations and HR compliance activities.

Payroll & Timekeeping

• Manage employee timekeeping as needed.

• Maintain PTO, leave, and payroll records.

• Coordinate with payroll providers and resolve payroll-related issues.

Accounting & Administration

• Manage Accounts Payable, including invoice processing and approval processes.

• Monitor Accounts Receivable, customer invoicing, and collections, providing reports to the Controller and Operations team.

• Assist with account reconciliations and financial reporting.

• Maintain organized financial and business records.

Purchasing & Expense Management

• Process purchase orders and company purchasing requests.

• Administer Concur expense reporting and reimbursement processes.

• Process employee expense reports.

Insurance Claims & Business Support

• Coordinate insurance claims and maintain claim documentation.

• Communicate with insurance carriers and third-party administrators.

• Assist with policy renewals and insurance record management.

• Support company leadership with communication and approvals on claims, special projects, and operational initiatives.

Office Operations

• Serve as the primary point of contact for office administration.

• Maintain filing systems and company records.

• Support continuous improvement of office processes and procedures.

Qualifications

Required

• 4+ years of experience in office management, HR, accounting, or business administration.

• Strong proficiency in Microsoft 365, including Excel, Outlook, Word, Teams, SharePoint, and OneDrive.

• Knowledge of Accounts Payable and Accounts Receivable processes.

• Knowledge of federal and state HR regulations.

• Excellent organizational, communication, and multitasking skills.

• Ability to handle confidential information with discretion.

• Willingness to work in a group office setting.

Preferred

• Experience in the utility industry.

• Knowledge of employee benefits administration.

• Experience with expense management.

• Experience handling insurance claims.

• Associate's or Bachelor's degree in Business, Human Resources, Accounting, or a related field.

What We're Looking For

The successful candidate is a hands-on professional who thrives in a small business environment, enjoys taking ownership of multiple functions, and is committed to supporting both employees and customers. This individual will play a critical role in helping maintain an efficient, organized, and positive workplace culture.

Reporting

This individual will report to and work under the direction of the company Controller.